Vehicle Inspection Report
Vehicle Inspection Checklist
By
AnyDB
The AnyDB Vehicle Inspection Report template provides a comprehensive structure for conducting and recording multi-point vehicle inspections. It is designed for logistics teams, fleet managers, and maintenance crews to ensure vehicles are roadworthy, compliant, and maintained regularly.
Suitable for
Description
This template includes a detailed checklist of critical inspection points such as engine, brakes, steering, lighting, and emergency equipment. It supports checkboxes for each item, a pass/fail summary, inspector information, comments, mileage, date of inspection, and even a signature field.
An automatic calculation determines the percentage of completed (checked) items and whether the inspection passes or fails based on overall input. The result is also displayed as a visual badge to make it easy to track compliance at a glance.
The inspection report is typically linked to a specific vehicle, and results can be rolled up into the main vehicle record for centralized visibility.
Key Data Stored
- Vehicle Information – Name and License Number
- Inspection Date
- Inspector Name and Signature
- Mileage at Time of Inspection
- Overall Inspection Result – Pass/Fail checkbox with visual badge
- Inspection Items – Includes checkboxes for Engine, Transmission, Brakes, Tires, Horn, Lighting, Mirrors, Emergency Equipment, and more
- Comments – Notes for specific findings
- Pass/Fail Result Badge – Color-coded for quick visibility
- Inspection % – Auto-calculated percentage of passed checklist items
Business Use Cases
- Fleet Maintenance Programs – Ensure timely inspections for road safety and legal compliance
- Pre/Post-Trip Inspections – Validate vehicle readiness before and after use
- Rental and Leasing Operations – Track vehicle condition between clients
- Compliance Audits – Maintain an audit-ready trail of vehicle inspections
- Driver Safety Initiatives – Ensure critical systems are operational for staff and cargo protection
Why This Template is Powerful
- Standardized Checklist – Promotes consistent inspection processes across vehicles and teams
- Auto-Evaluated Pass/Fail – Reduces manual errors and increases reliability
- Visual Compliance Indicators – Badges and percentage completions make inspection health easy to monitor
- Inspector Accountability – Includes signature, date, and name for traceability
- Easily Linked to Vehicles – Can be used as a sub-document to roll up inspection data into vehicle records
This template transforms vehicle inspections from a manual, inconsistent process into a reliable, structured part of your operational workflow—enabling smarter maintenance, safer fleets, and audit-ready reporting.